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Office of Financial Aid

FinaidSatisfactory Academic Progress

Satisfactory Academic Progress

StudentsFinancial aid recipients (both undergraduates and graduate students) must make satisfactory academic progress to maintain eligibility for financial aid. Fayetteville State University defines satisfactory academic progress in quantitative and qualitative terms. Students are evaluated for satisfactory academic progress at the end of the academic year (spring), at which time students must have earned at least 67% of their attempted hours with a minimum GPA of 2.0 for an undergraduate student and a minimum GPA of 3.0 for a graduate student. Students whose total of attempted hours (including all transfer hours) exceeds 180 for an undergraduate student and 54 for a graduate student may re-enroll if their GPA is 2.0 or higher for an undergraduate student and 3.0 or higher for a graduate student, but will be ineligible for financial aid without successfully appealing through the Academic Appeals Committee for a one time only approval of maximum hours. Students will be evaluated for financial aid eligibility at the end of the academic year (spring) and will be notified by the Academic Appeals Committee of their eligibility status. Students may appeal their financial aid eligibility by following the process delineated below in the section titled "Appeal Procedure".

Status GPA/Attempted Hours/Excessive Hours
Consequences
Good Standing 2.0 or higher but less than 67% or excessive hours Student eligible for continued enrollment but ineligible for financial aid unless request for continued financial aid is successfully appealed.
Suspension

Cumulative GPA below 2.0 at the end of the spring semester

Student ineligible for continued enrollment and ineligible for financial aid unless suspension is successfully appealed. Students who successfully appeal suspension will be placed on suspension/ reinstatement and required to participate in the Student Success Program. Students who appeal suspension, but then are suspended more than twice will not be permitted to re-enroll unless they improve status in summer school or participate in Academic Fresh Start. A Student Success Counselor will be assigned to suspended students. The counselor will assist students in taking steps to achieve eligibility for re-enrollment. 

 

Academic Suspension - If a student’s GPA is below 2.0 at the end of the spring semester, the student will be placed on academic suspension and must successfully appeal for continued enrollment and financial aid eligibility.

A student who has a cumulative GPA below 2.0 and withdraws from the university during the spring semester will be evaluated for continuous enrollment according to the guidelines above.

Academic Probation – Students who fail to maintain a cumulative GPA of at least 2.0 at the end of the fall semester will be placed on Academic Probation and will be permitted to enroll in a maximum of 14 credits for the subsequent semester. Students on probation will be required to discuss with their respective advisors strategies for improving their academic status.

Course Repeat Policy

Students may repeat a course, but can only earn credit hours once for any given course (except in cases where the faculty designate a course as one that can earn credit more than once). When a student repeats a course, the lower grade is excluded from the calculation of the Grade Point Average and the higher grade is included. A student is allowed a maximum of 16 credit hours for course repeats without penalty (a student cannot replace the grades of the same course more than once). "Without Penalty" means that only the higher grade will be calculated into the student's Grade Point Average. All original entries and grades will appear on the student's permanent record, with the designation that lower grade has been excluded from the Grade Point Average.

If a student repeats the same course for a second time or more, and/or exceeds the maximum of 16 credit hours, all attempted hours will be counted and all grades will be calculated into the Grade Point Average. However, students can only earn credit once for each course.

If a student earns a passing grade twice for the same course, only one set of course credit hours will be counted toward graduation.

 Per federal regulations (34 CFR Section 668.2), repeated coursework that falls under the following conditions cannot be included in a student's enrollment status for Title IV Federal Aid eligibility:

  • This regulation will allow a student to receive Title IV federal financial aid for only one repeat of any previously passed course or its' equivalency.
  • A student attempting a second repeat of a previously passed course cannot have the enrollment for the course count toward the student's Title IV financial aid eligibility.

All repeated courses are included in a student's total attempted hours.  The tuition surcharge will apply for all hours attempted beyond 140 credit hours.

Incomplete Grades

The grade of "I" may be assigned only when a student has maintained a passing average but for reasons beyond his or her control, is unable to complete a specific course requirement such as a report, field experience, experiment, or examination. An Incomplete Grade may not be assigned to students who have failed to fulfill multiple requirements in a class.

An "I" grade must be removed before the end of the next regular (fall or spring) semester immediately following the semester or term in which the "I" grade was assigned. If the "I" grade is not removed within the stipulated time limit, the grade will be converted to a grade of "F." Students are responsible for initiating the actions necessary to remove "I" grades.

Incomplete Grades for Students Who Miss Final Exams

A student not present at an officially scheduled final exam may only be assigned an Incomplete grade if he/ she contacts the instructor of the course before the end of the final exam week to request a deferred final examination. Students who need to defer an examination must furnish valid support for the request. If the faculty member approves the deferred examination, a grade of "I" will be assigned.

Students whose request for deferred exams are not granted or who miss final exams without contacting the instructor before the end of the final exam week are not eligible to receive an Incomplete Grade.

Part-Time Undergraduate Students

Part-time students are expected to progress at proportionally the same rate as full-time undergraduate students and are governed by the same Satisfactory Academic Progress Policy as full time undergraduate students.

Academic Fresh Start

Academic Fresh Start allows students whose academic record would otherwise prevent them from enrolling to resume their studies at Fayetteville State University after a period of non-enrollment without the burden of their prior grade point average. Under Academic Fresh Start,

  1. All course work completed at FSU prior to the semester of re-admission will be excluded from the GPA calculation.
  2. All previous courses in which the student earned a final grade of C or higher will be used to fulfill degree requirements. Such courses will be designated “XG” in the academic transcript.
  3. Previous courses in which the student earned a D or lower will not be used to fulfill degree requirements and will not count as earned hours. Such courses will be designated “XC” in the academic transcript.
  4. All course work will remain on the transcript with the following notation: "Academic Fresh Start."
  5. All attempted hours will remain on a student’s record, and, hence, hours covered by Academic Fresh Start will be used in determining possible tuition surcharges and financial aid eligibility.

To be eligible for Academic Fresh Start, students must meet admissions criteria at Fayetteville State University. Students must demonstrate the potential for degree completion in one of the following ways:

  1. They must have a period of non-enrollment for at least four consecutive semesters and provide evidence in their request that the conditions that led to poor academic performance have been corrected; OR
  2. They must have a record of academic performance at another institution subsequent to their departure from FSU that demonstrates the potential for academic success at FSU.

A record of academic performance may be demonstrated by earning an Associate's degree, completing an academic certificate program, or earning at least 15 semester hours with a C or better. The following provisions will apply for students readmitted under this program:

  1. A student will be granted Academic Fresh Start only one time. 
  2. Students readmitted under the Academic Fresh Start program will be required to enroll in a Student Success Program approved by the student's College or School Academic Advising Office to help them achieve success while re-enrolled.
  3. Academic Fresh Start students will be eligible for financial aid in the first semester of re-enrollment only if their request is based on a record of academic performance at another institution subsequent to their departure from FSU. If a student does not have a record of academic performance from another institution, he/she will be responsible for all tuition and fees the first semester of reinstatement and must enroll as a full-time student. Academic Fresh Start students will be eligible for financial aid if they meet satisfactory academic progress; to do this, they must achieve a cumulative grade point average of 2.0 and a progression rate of 67% in hours attempted after their reinstatement with less than 180 attempted hours.

Request for Academic Fresh Start must be submitted using the Letter of Appeal. The request must specify (1) the period of initial enrollment at Fayetteville State University, (2) the period of non-enrollment, (3) the conditions that led to the academic difficulty during the initial period of enrollment at Fayetteville State University, (4) the actions the student has taken to improve these conditions and circumstances, and (5) any record of academic performance at another institution.

Academic Fresh Start will be applied to the student's record at the end of the semester of his/her return after final grades have been posted.

Appeal Procedure

Students whose financial aid is canceled as a result of not meeting Satisfactory Academic Progress must appeal financial aid ineligibility as part of their suspension appeal by submitting the online Letter of Appeal form.

Letters of appeal of academic suspension must be submitted by May 15 for summer I, June 1 for summer II, July 1 for the fall semester, and October 30 for the spring semester, and must address each of the following:

  1. The special or unusual circumstances, with documentation, that contributed to the student's academic suspension;
  2. Actions the student has taken to change the circumstances so that they will not contribute again to poor academic performance;
  3. Specific steps the students will take to improve his or her academic status in the upcoming semester;
  4. An address and phone number at which the student may be notified of the committee's decision.

The Academic Appeals Committee’s response will indicate one of the following:  1) approval for student to re-enroll with reinstatement of financial aid; 2) approval for student to re-enroll without reinstatement of financial aid; 3) denial of the appeal.  Appeals will be granted only under extraordinary circumstances that are appropriately documented.  Student appeals submitted after the deadline will not be considered.
 
Student who meet the academic standards for re-enrollment, but fail to meet the standards for continued financial aid must submit the online Letter of Appeal form that addresses the items outlined above.

Appeals will be granted only under extraordinary circumstances that are appropriately documented.

A Constituent Institution of The University of North Carolina